Migration of website, newsletter platform, ongoing support

An Australian company that provides OTC and Futures execution services for a range of environmental and energy commodities.

We are requesting a proposal for the migration and subsequent management of its online systems.

The public website provides a range of content including corporate information, an overview of the company’s services, contact details, industry news and information about relevant events.

In addition we also provides a range of value added services to registered members including access to pricing information on environmental products, a weekly newsletter, wholesale electricity and Capcurve prices.

The key underlying technology systems that are in place to support the online services are:

• Joomla content management system which hosts the website and associated templates,

• a proprietary newsletter system used for the newsletter,

• a range of custom modules used to record and display pricing information on the website,

• and a payment gateway used to bill and invoice registered customers.

1. Migration of the online systems

This scope item will involve the collection of all technology assets from the existing service provider and the migration of the assets to a new environment(s) owned by us and to be managed by us.

At a minimum, critical activities required to transition the platform from the existing service provider include:

• Exchange of any and all internet registrations currently managed by existing service provider such as domain name, DNS servers, certificates.

• Exchange of any and all licenses currently owned/managed by the existing service provider such as licenses for web templates and software modules.

• Extract and backup of all website content including archived content

• Extract and backup of all software artifacts including website templates and any custom modules that currently support the site

• Extract and backup of all data including user registration details

• Handover of the production environment of the website

Should the environment be shown to be unsuitable then undertake the following additional activities:

• Establishment of a new hosting environment

• Installation of content management system and all other necessary software components

• Migration of existing templates, content and data to new environment

2. Establishment of a newsletter platform

The current newsletter is managed by a proprietary system that is owned by the existing service provider.

We wish to redesign the current newsletter such that it adheres to a more editorial style format.

This scope item will involve the collection of all newsletter assets owned by us, the establishment of a suitable newsletter platform and the design of a new template format.

Specific activities include:

• Undertake requirements analysis for the newsletter platform and template design

• Establishment of newsletter platform

• Implementation of a new template

• Integration of newsletter content to website

• Training on new platform for our personnel

3. Stabilise systems and establish ongoing hosting and support structure

Once initial migration of the online systems and establishment of the newsletter platform have been completed (scope items #1 and #2), we would like to undertake a number of activities to stabilise the systems.

The specific activities that will include:

• A review of critical security and architecture vulnerabilities of the platform against industry standard practices

• A review of the solutions backup, restore and disaster recovery mechanisms against industry standard practices

• Documentation key aspects of the platform

• Establishment of repository to track and manage all technology assets including: source code, templates, system documentation, defect logs, enhancement roadmap and the release plan

• Establishment of development and test environments

Joomla Newsletters Web Security Website Design Website Management

Project ID: #1483842

About the project