1 Understand the assignment – definitions
a. What is an information report? What does fact-finding mean?
An information report is a fact-finding document. Fact-finding is an investigation of a topic. Facts (such as information,
statistics, evidence, and examples) are gathered and compiled into a report.
b. What is my role as investigator? How does the reader use the report?
Your job as the investigator – that's YOU – is to gather and present facts without your opinions about what is good or bad or
what the reader should or shouldn't do. That means that you provide information only, not any recommendations. You
don't attempt to influence the audience's decision one way or the other. You present facts which the reader will act on.
The reader will use the information to make a decision, such as to adapt (or abandon) a new policy or to make (or not
make) a major purchase.
c. Who is my audience?
The information reports for our class are internal – from one co-worker to another (usually a superior). Because the
audience is internal, the report takes the form of a memorandum report, not a letter. (In real life, your report might take
the form of an oral report or a slide presentation. Your audience can be external, too, so your report would be in the form
of a letter report, which is a letter with headings.
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