cpsportal

1.4 System Scope CPSPORTAL will be centralized system for the vendors and customers. This will be a centralized system for customers to publish all of their enquiries, quotations, orders and shipment details. Customers and Vendors should have a common platform to track their communication and provide alerts to the higher management on the failure of any event pre-scheduled event. Registered vendors would receive the same enquiry and send their respective offers. 1. Purchase Requisition – System should have a capability to accept enquiries through customers. The same enquiries should be passed on to the right vendors and get offers from them. Enquiries can be attached with additional data / drawings. Enquiries may be created using CPSPORTAL user interface. 2. Purchase Order – Orders will be saved within the application, and the email notifications will be sent to the vendors through their proper approval process. 3. Invoice Receivables – Invoices also can be stored in the system. The same Invoices can be customized with their own logos and formats 4. Invoice Payment – There should be a mechanism to publish payment details in to the system. 5. Product – Products are added to the system for convenient enquiry creation. 6. Contact Management – Contacts can be added and maintained for mail merges and other communication details / history 7. Vendor – Vendors will be added to the system, who have better products and have no representation in the Middle East. 8. Customer – Mostly are refineries and Petrochemical companies. Current focus is on the Middle East, India and Congo. 9. Document Artifacts – documents are used in the process a. Datasheet – Customers should be able to send data sheets b. Drawing – Customers can upload OEM drawings and Manufacturers can upload actual drawings c. Quotation document – manufacturers can upload their quotations directly into the system d. Order Confirmation – Order the CPS can create confirmations and send them to the customers. e. Packing Slip – CPS employees shall be able to create Packing slips to prepare shipments 10. Equipment (Compressors, Engines etc.) – Customers can update their equipment details 11. Order Shipment – Shipment details and tracking mechanism 12. Interactions (emails, alerts, mail merges etc.) – All communications can be centralized for the references a. Emails Management b. Alerts Management c. Mail merges Management d. Faxes Management 13. Part Numbers – Part number cross references and other details 14. Enquiry / Quotation / Order Numbers Management